Roads- Private to Public

Private to County Road Improvement Process via Special Tax Assessment

#1      Petition for Public Information Meeting                                                       

• Road Captain(s), typically a resident(s) on the street in question, will work to acquire property owner signatures on a petition and submit to the Roads Division.
• If a majority of property owners sign, staff will prepare a MEMO to the County Commissioner’s requesting a Public Information Meeting
• If a majority of signatures are not collected the project will be tabled

#2      Memo to Commissioners- Request for Public Information Meeting

• If approved by the Commissioner’s, a notification will be mailed to all property owners including:
  • Meeting Time and Location
  • Scope of Project
  • Engineer’s Estimate
  • Financing Terms (5% over 10 years payable quarterly)
  • Assessment Methods with Estimated Payment Schedule
  • Construction Timeline
• If not approved a notification will be mailed to all property owners and the project will be tabled

#3      Public Information Meeting                                                                                  

• The project and Special Tax Assessment process as presented in the notification are reviewed in detail
• There is a Question and Answer period
• A vote of those in attendance is taken to determine number of property owners for and against the project

#4      Memo to Commissioners- Request for Public Hearing                            

• If approved by Commissioners a Certified Mail notification will be sent to all property owners including:
  • Meeting Time and Location
  • Scope of Project
  • Engineer’s Estimate
  • Assessment Methods with Estimated Payment Schedule
  • Construction Timeline
• If not approved a notification will be mailed to all property owners and the project will be tabled

#5      Public Hearing- Chaired by Commissioners and County Attorney

• The project and Special Tax Assessment process as presented in the Certified Mail notification are reviewed in detail
• Property owners are allowed to testify if they are For or Against to Project
• There is no Question and Answer period

#6      Public Record Held Open for 2 Weeks                                                                           

• During this period staff will accept and log all emails, letters, faxes and telephone conversations/messages as part of the public record

#7      Memo to Commissioners with Statistics of Public Record                  

Staff will present the public record at a regular County Commissioner’s meeting at which time the Commissioners could vote to move forward, or table, the project

#8        NOTIFICATION OF COMMISSIONER’S DECISION                                                        

• Certified notification is sent to all property owners of the Commissioner’s decision

#9      Project Completion/Assessment Payment                                                   

• Upon completion of project property owners will be notified of their total assessment with payment schedule
• At that time property owners may choose from 2 options:
  • Lump sum payment
  • Annual payment (no repayment penalty)